Office Administration and Finance Associate at Infosec

The Office Administration and Finance Associate at Infosec is responsible for managing the  administrative and financial functions of the company. This includes accounting, payroll,  financial analysis, procurement, cashier duties, reception tasks, and ensuring compliance  with tax regulations through timely filing with the Tanzania Revenue Authority (TRA). 

• Role title: Office Administration and Finance Associate
• Company: Infosec
• Function: Finance
• Level: 2
• Sub-function: Finance Operations
• Reports to: Chief Finance
• Officer Location: Dar es Salaam

Key accountabilities and decision ownership:  

Finance and Accounting: 

• Manage and process payroll,  ensuring accuracy and compliance  with company policies and legal  regulations. 
• Oversee accounts payable and  receivable, including invoice processing, vendor payments, and  customer billing.
• Prepare and maintain accurate  financial records, including ledgers,  balance sheets, and income statements.

• Conduct financial analysis and  reporting, providing insights and  recommendations to management. 
• Handle cash flow management,  including tracking and recording all  cash transactions. 

Tax Filing and Compliance: 

• Prepare and file taxes with the  Tanzania Revenue Authority (TRA),  including PAYE, SDL, VAT, and other applicable taxes.
• Ensure all tax filings are accurate and submitted on time to avoid
  penalties.
• Maintain up-to-date knowledge of tax regulations and implement any necessary changes within the company’s financial practices.
• Collaborate with external auditors and tax consultants as required.

Core competencies, knowledge, and  experience: 

• Strategic Thinking 
• Leadership acumen 
• Analytical and practical skills
• Fostering Teamwork 
• Customer orientation 

Must have technical / professional  qualifications:  

• Bachelor’s degree in Accounting,  Finance, or a related field. 
• Proven experience in finance,  accounting, tax filing, and office  administration roles. 
• Strong understanding of accounting  principles, payroll processing, tax  regulations, and financial reporting. 
• Proficiency in accounting software  (e.g., QuickBooks, Zoho Books) and  Microsoft Office Suite. 
• Excellent organizational and  multitasking skills. 
• Strong communication and  interpersonal skills.

Procurement: 

• Coordinate and manage procurement activities, including  sourcing suppliers, obtaining  quotes, and purchasing goods and  services.
• Maintain accurate records of all  procurement transactions and  ensure timely payment to vendors.
• Monitor inventory levels and  reorder supplies as necessary.

Office Administration: 

• Serve as the primary point of  contact for office visitors and  manage reception duties, including  answering phones, handling  inquiries, and directing visitors.
• Oversee general office operations,  including maintaining office  supplies, equipment, and facilities.
• Organize and schedule meetings,  appointments, and travel  arrangements as required.
• Support HR functions, such as  maintaining employee records and  assisting with onboarding  processes.

Compliance and Reporting: 

• Attention to detail and accuracy.
• Professional certifications such as CPA,  ACCA, or equivalent will be prefered. 
• Ensure compliance with all financial  regulations, company policies, and  procedures. 
• Prepare and submit financial  reports to management on a  regular basis.
• Assist with the preparation of  annual budgets and forecasts. 

Key performance indicators: 

• 100% Delivery of aligned Task within  agreed time 

How to Apply

Send Your CV and Cover letter to Email: talent@infosec.co.tz

Deadline: 25th April 2026